How to become a vendor to ONGC?

ONGC is India’s largest crude oil and natural gas company contributing towards 70% of domestic production. The firm takes pride in being the only Indian PSU to feature in Fortune’s Most Admired Energy Companies list. With a unique distinction of being a company with in-house service capabilities in all areas of exploration and production of oil and gas and related oil-field services, ONGC offers a great number of diverse business opportunities to vendors and suppliers. This blog will guide you through the process of becoming a vendor to ONGC.

Follow the simple steps below to begin with the process:

• Visit ONGC’s e-Procurement portal.
• On the portal, you will find New Bidder? Apply for Access Authorization.

• As you click on the New Bidder? Apply for Access Authorization link, it will direct you to an online form as shown below.

• Fill in all the required details.
• It is mandatory to enter your official e-mail in the form (containing your company’s domain name). In its absence, ONGC will be at liberty to reject the request.
• Applicant vendors from overseas will have to confirm if they have a permanent establishment in India.
• The following documents will be uploaded by every vendor failing which the requests will not be processed:

For Indian Vendors:                                                                                                                                                   

a. A scan of Certificate from Registrar of Companies, documents indicating the latest legal status, PAN card, and GST acknowledgment/certificate.

b. Udyog Aadhar Registration Certificate for MSME

c. Micro Small Enterprises registration certificate issued by the permitting agencies like District Industry Centers or Khadi and Village Industries Commission or Khadi and Village Industries Board or Coir Board or National Small Industries Corporation or Directorate of Handicrafts and Handloom or any other body specified by Ministry of MSME.

For Overseas Vendors:

a. Certificate from Registrar of Companies or equivalent authority of their country will be submitted. Documents in a language other than English should be accompanied by an accurate in English duly authenticated by the local Chamber of Commerce of the vendor’s country.

b. PAN card and GST acknowledgment/ certificate for overseas vendors who have a permanent address or fixed establishment in India.

c. There will be an online confirmation to the effect that the applicant vendor has submitted the necessary documents required for registration and the documents/certificate/information submitted by them are genuine.

• After you have filled in the details and uploaded the required documents, click Yes to accept all Terms and Conditions.
• Click on Submit after uploading all the required documents.
• Upon the submission of a complete request, the system generates a reference number. You will have to note this number and refer to it while addressing any queries regarding the generation of user id and password. The number will be shown as below. Source: ONGC e-Procurement Portal
• In case, a request is rejected on account of insufficient data or documents, you will be informed about the reasons through an automatically generated e-mail. You can provide complete information by replying to the same e-mail id.
• While communicating with ONGC regarding the creation of user-id, it will be necessary for you to use the same email id as the one mentioned in the registration form. Correspondence through any other email id will be ignored right away with no liability to ONGC.
• Please note that all user-id creation requests must be filled-in by the prospective vendors themselves. ONGC e-Procurement portal does not allow agents to apply on your behalf and there would be no cognizance of any documents/ information/ queries received from the agents during the process.
• If you need any modification to the e-mail entered in the online form based on which your user-id was generated, it will be done through a request to the work center by a person authorized to represent the vendor.

Following your registration as a vendor to ONGC, you can participate in their tenders. You can access the guidelines for the bidding process here. For your convenience, the Bidder’s Manual is also available at ONGC’s e-Procurement portal.

Contact

For any queries regarding vendor registration, send an e-mail at VENDORMGT@ONGC.CO.IN.

For any further assistance, write to us at contact@energydais.com or click here.

(Please note that Energy Dais takes no responsibility for, and will not be liable for, any change in the information by the company or their website being temporarily unavailable due to technical issues beyond our control.)